Financial and Billing Policies

The Academic Year in Freiburg follows the Financial and Billing Policies of the AYF Consortium and the UW-Madison Office of International Academic Programs (IAP).

Students from University of Michigan, Michigan State University and University of Iowa are directed to their study abroad offices for questions regarding financial policies and billing procedures.

Non-Consortium and UW-Madison students please contact the Office of International Academic Programs at the UW-Madison for additonal information.

Cancellation and Withdrawal Policies

1. Program

AYF Consortium Specific Student Cancellation Policies:

Before the AYF Arrival Date:  no cancellation fee

On or after the AYF Arrival Date:  full consortium fee is charged

2. International Academic Programs

Students may wish to cancel their participation before the program begins or withdraw after the program starts. Official cancellations or withdrawals are effective the date IAP has received written notification from the student. In either case, only recoverable IAP program fee costs will be waived or refunded. The IAP Acceptance Deposit is non-refundable. In all cases, non-IAP program fees are the responsibility of the student.

As the amount of program fee costs that are recoverable can vary greatly depending on the program and the timing of the cancellation/withdraw, IAP strongly encourages students to check with IAP regarding what the specific amounts may be before making a final decision.

If a student cancels their participation between the dates below, an IAP Cancellation Fee will be charged in additional to any non-recoverable IAP program fee costs:

Conditional Participants: Should a student not meet the condition established by IAP and therefore their participation is cancelled, only recoverable IAP program fee costs will be waived or refunded. The student will be responsible for the IAP Acceptance Deposit and the IAP Cancellation Fee.

Students Placed on Probation: Should a student be placed on probation and therefore their participation is cancelled, only recoverable IAP program fee costs will be waived or refunded. The student will be responsible for the IAP Acceptance Deposit and the IAP Cancellation Fee.

Change of Program Duration: Should a student wish to defer their participation on a program, the student may transfer the IAP Acceptance Deposit for the same program to a future duration within the current or next fiscal year. The IAP Cancellation Fee will not be charged; however, should the student cancel participation on the future duration the fee will be charged. The student may also incur program specific fees depending on the written notification date of deferral.

Called to Active U.S. Military Service: IAP follows the UW-Madison policy for enrolled UW-Madison students who are called to active U.S. military service.

 Payment Schedule

Accepted students pay a non-refundable IAP Acceptance Deposit to secure a place in the program which is credited to the IAP program fee. The remainder of the IAP program fee is billed by the UW-Madison Bursar’s Office as an eBill. eBills are sent approximately four weeks in advance of the general payment due date listed below. Official payment due dates are on the eBill. If a student has a problem meeting the payment due date, the student should contact their IAP Financial Specialist before the eBill due date to avoid penalties.

Students may  incur additional charges during or after their study abroad program (i.e.: single room charge, additional course fee) for which the student will be billed. At any time, a student can view their account balance and financial aid awards in MyUW. Payments must be paid by the due date on the student’s eBill. Payments received after the due date listed on the eBill will be charged a late fee. IAP reserves the right to cancel a student’s participation and/or to place a hold on the student’s UW record for failure to pay.

Information on payment methods and delivery, late fees, and financial aid disbursement and refunds can be found on the Bursar’s Office website at www.bussvc.wisc.edu/bursar. Review the IAP Study Abroad Handbook for more details on the payment process.

International Academic Programs Financial Contact

Judy Humphrey IAP Financial Specialist
Email: jhumphrey@studyabroad.wisc.edu
Phone: 608-265-6329